Privacy Policy

Privacy Policy

Friends of Avondale Park Kensington (F.O.A.P.K) CIC

Last Updated: May 2026

1. Introduction

Friends of Avondale Park Kensington (F.O.A.P.K) CIC (“FOAPK”, “we”, “us”, or “our”) is committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use, store and protect your personal information when you visit our website, contact us, attend our events, volunteer with us, make donations, or otherwise engage with our activities.

We are committed to complying with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable privacy laws.

2. Who We Are

Friends of Avondale Park Kensington (F.O.A.P.K) CIC

Email: info@foapk.co.uk

Website: www.foapk.co.uk

We are a community organisation dedicated to improving Avondale Park through our SEED Model: Safety, Environment, Enjoyment and Development.

3. Information We Collect

We may collect and process the following information:

Personal Information

Name
Email address
Telephone number
Postal address
Date of birth (where relevant)
Emergency contact details (for events or volunteering)

Website Information

IP address
Browser type
Device information
Website usage data
Cookies and analytics information

Event and Volunteer Information

Attendance records
Volunteer applications
Skills and interests
Feedback and survey responses

Media

Photographs
Videos
Audio recordings taken at events

Where photographs include identifiable individuals, we will obtain consent where required.

4. How We Use Your Information

We may use your information to:

Respond to enquiries.
Manage volunteers.
Organise community events and activities.
Process donations.
Send newsletters and updates.
Improve our services and website.
Monitor participation and community impact.
Comply with legal and regulatory obligations.
Promote our activities through reports, newsletters, websites and social media.

5. Lawful Basis for Processing

We process personal information under one or more of the following lawful bases:

Consent

Where you have given clear consent for us to process your information.

Legitimate Interests

To operate and improve our community activities and services.

Legal Obligation

To comply with applicable laws and regulations.

Contract

Where processing is necessary to fulfil an agreement with you.

6. Sharing Information

We do not sell personal information.

We may share information with:

Local authorities
Funding organisations
Professional advisers
Service providers supporting our operations
Regulators and law enforcement agencies where legally required

Any third-party service providers are required to keep your information secure and confidential.

7. Photographs and Media

We regularly take photographs and videos at community events.

These may be used for:

Social media
Website content
Funding reports
Newsletters
Promotional materials

Where appropriate, we will seek consent before using identifiable images of children or vulnerable individuals.

Parents and guardians may request that images of their children are not used.

8. Data Retention

We retain personal information only for as long as necessary.

Retention periods will vary depending on:

Legal requirements
Funding requirements
Safeguarding obligations
Operational needs

When information is no longer required, it will be securely deleted or anonymised.

9. Security

We take appropriate technical and organisational measures to protect personal information from:

Unauthorised access
Accidental loss
Alteration
Disclosure
Destruction

However, no internet-based system can be guaranteed to be completely secure.

10. Your Rights

Under UK GDPR, you have the right to:

Access your personal information.
Correct inaccurate information.
Request deletion of your information.
Restrict processing.
Object to processing.
Request data portability.
Withdraw consent at any time.

To exercise any of these rights, please contact us at:

Email: info@foapk.co.uk

11. Cookies

Our website may use cookies to improve user experience and monitor website performance.

You can control cookies through your browser settings.

For more information, please refer to our Cookie Policy.

12. Children’s Privacy

We recognise the importance of protecting children’s personal information.

Where activities involve children and young people, we will process information in accordance with safeguarding requirements and applicable data protection laws.

Parental or guardian consent will be obtained where required.

13. Complaints

If you are unhappy with how we handle your personal information, please contact us first so we can attempt to resolve your concerns.

You also have the right to complain to:

Information Commissioner’s Office (ICO)

Information Commissioner's Office (ICO)

Telephone: 0303 123 1113

14. Changes to this Policy

We may update this Privacy Policy from time to time.

Any changes will be published on our website and will take effect immediately upon publication.

Friends of Avondale Park Kensington (F.O.A.P.K) CIC

Growing a safer, greener, happier and stronger community through our SEED Model. 🌱